ProNexus outsourced accounting services can save money (up to 30%), increase cash flow, reduce risk, provide flexibility, and access to the latest software, and... expert business advice.
We are the experts you need for improved technology, cost savings, streamlined processes, and most important...
business management insight.
Business Process Outsourcing (BPO) is a fast-growing business solution. Increasingly, businesses, both large and small, are turning toward outsourcing as their preferred solution - with accounting being one of the primary outsourced tasks.
ProNexus is a leader in providing Outsourced Accounting.
Outsourced Accounting, also known as Virtual Accounting, is rapidly becoming the new norm for businesses of all sizes. In fact, many business owners are finding that outsourcing provides a unique opportunity to receive accounting support from talented professionals without the added overhead associated with in-house resources.
Business owners face greater expectations for financial transparency and government compliance. All too often, businesses are juggling day-to-day responsibilities alongside more complex and time-consuming tasks such as finance, accounting, compliance, internal audit, and risk management. They are simply trying to do more with fewer resources.
ProNexus can help you do more and be more confident and clear about your business's financial health.
Our team is made up of experts in industry-leading software platforms and possesses years of experience as Bookkeepers, Controllers, and CFOs in companies from all industries. We also provide Virtual Bookkeepers, Virtual CFOs and Virtual Controllers.
When is the time to start really using your financial information to guide your business? Find out more in our free Outsourced Accounting Whitepaper.
Call us today at 585-662-2212, or take our Accounting Custom Pricing Survey, to see if outsourced accounting is right for your business.
Obtain a dedicated team providing your organization with advanced bookkeeping and accounting – a virtual accounting department, designed specifically for you.
Let us improve your cash flow and provide you a disciplined month-end close, financial reporting oversight, compliance and account management.
PRONEXUS Blog Resources
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Outsource Your Accounting with ProNexus - common questions answered
Frequently Asked Questions
What is outsourced accounting?
Outsourced accounting is a service which provides a full, accounting department experience for small businesses. An accounting department handles the day-to-day transaction coding, accounts payable, accounts receivable, payroll, management financial reporting and many other services.
Why do companies outsource?
Cost savings, focusing on core business functions, and solving capacity issues are primary drivers to outsource. Leading organizations use outsourcing to drive transformational change and improve business results.
If you are like most business owners and CEOs, you take full pride in the services or products your company provides. You want to focus your time and energy on business strategy and goals. Outsourcing the accounting department to a dedicated, highly skilled professional services firm allows you to do exactly that. By outsourcing your accounting to ProNexus, you will save valuable time in your day, reduce operating costs and gain peace of mind.
Will I lose control of my business by outsourcing my bookkeeping?
No! You will have more control since you will have accurate, up-to-date financial statements at all times. You will become a more nimble and flexible business instead of simply reacting to triggering events.
Do you replace my current CPA?
No. We are offering to take away your bookkeeping headaches. Your current accountant will be grateful for accurate data that he or she can use to help you build more wealth and grow your business.
Does my CPA have access to my books if using your online service?
Only with your permission! By allowing your accountant to access your data, your accountant can review or change your data files while you are also using the accounting software. This can be accomplished without you having to make a backup or having to stop using the system while your accountant is working on your data. You can continue with your work without any interruptions. No more running backup flash drives to your accountant. This alone adds up to a huge savings in time and money.
Why hire ProNexus verses my CPA firm?
We are not just CPAs. Our staff is made up of accounting managers, controllers and CFO’s that have worked in private business and nonprofits. We are also FP&A professionals that don’t just look at the past but analyze a businesses’ future. We are forward looking. CPAs tend to be backwards looking. We have experts in every industry (not just accounting experts). We have experience in Public & Private, Start Ups, Early Stage, Growth, Mature and Distressed Company Situations. We have a flexible and focused pricing model. We do not just charge by the hour like CPA firms. Many of our consultants have also worked in non-accounting functions including, IT, Operations, HR or have been entrepreneurs who had to make a payroll. We are more rounded than your average CPA.
What's the cost?
Virtual accounting services through ProNexus are cost competitive, and you will find the value you’re receiving will be much greater when using our resources. You will also be able to save hiring and training costs, and will no longer have to pay for office space, phone lines, PTO or other employee benefits associated with in-house staff. Best of all, you will not have to manage the resource. Contact us for a risk-free, no fee estimate or download our free custom pricing assessment to learn more.
How can ProNexus offer so much more value for my money?
We are experts. Basic finance and accounting is the core of our business. We assign duties to our staff members who are best skilled to accomplish the task. Finally, we have developed systems and procedures for our staff, and have trained our staff in these processes and methods. This makes us far less vulnerable to employee turnover than you would be with an in-house bookkeeper.
Do I have to outsource all of my accounting in order to take advantage of the service?
No, you do not have to outsource all of your accounting. Our service is flexible and can fill in the gaps when needed. While outsourcing the entire accounting operations ProNexus may potentially give you the highest cost savings and allow the most efficient workflows and software utilization, it is not always necessary. We have clients that have competent staff level employees but need senior level advice from a controller or CFO. On the other hand, we have clients that have a good Controller/CFO but would like some help on the day-to-day processing side (AP, AR, Cash Management, Billing, etc.) so that senior level employees don't get bogged down on transactional work.
What does the cost range and/or pricing model look like?
The costs will vary based on the specifics of the client, but we typically bill a fixed monthly fee for Outsourced Accounting Services (OAS). The minimum commitment for OAS is one year. This way you can budget going forward and we can dedicate a team and continuity on your account in advance. We also invite a discussion on the pricing after we provide it, to work out the best solution for you. We are flexible on designing solutions to meet your needs. We can also fill staffing gaps in the interim, especially for those instances where you only need support for less than one year. These services are provided on a time & material basis.
What does onboarding look like?
The timeline can vary by client depending on your current state, the technology involved, and complexity. Typically, we can start working on your account immediately if we need to continue the department's productivity, but it could take 60-90 days to fully learn your account depending on complexity. During the learning phase, we would identify opportunities and make recommendations to streamline policies, procedures, and systems. Thereafter, we would implement those recommendations and continue to look for ways to add value to your account.
Do you offer a month-to-month pricing model?
We typically require at least 12 months as it is an investment in our time and yours to become efficient in your account and to fully optimize processes. In the event you are looking for month-to-month, you should consider our Interim Management & Loan Staffing services.
What is the typical schedule for communicating with clients?
We set up periodic status meetings whether weekly or bi-weekly, but at least monthly. That way we are not bothering you and your team on a daily basis. In the beginning we will set up some workshops/process walkthroughs so the meetings will be more frequent during this time. We can also be reached anytime via email or by phone. As always, if there is something pressing, we will be sure to reach out to you.
What extent do you track down invoices/bills for recurring expenses vs rely on the client to do that?
We create a recurring bills list (in the closing process) to make sure everything is booked each month. In tracking down payments and/or invoices we are missing (or late payments), we are your trusted partner (your accounting department so to speak) and can follow up with outside parties such as vendors with client permission.
When doing bill paying what internal approvals do you typically recommend?
We try to use software as much as possible, whether it be the workflows in NetSuite or through another AP tool like Bill.com (which integrates nicely with NetSuite). A typical workflow is as follows: we enter the bill, someone from the organization approves the bill, and another team member from the ProNexus team pays the bill. But this can vary per client.
Do you offer an option to receive client mail and open/deposit checks?
Yes, we do. It just depends on the client's preference.
What technology tools do you use?
We use NetSuite, QuickBooks, NetSuite's CRM, Salesforce, Fluxx, bill.com, Certify, Jirav, and many others. If there is something we do not have experience in, we can learn it quickly - all team members will be proficient in using all client applications.
What specifically do you do to help clients in respect to budgeting?
We help most all our clients put together budgets and forecasts. We try to use the ERP system to set up the budget and load it so that variance reports are easy to produce. We also use other applications such as Jirav. Lastly, we are proficient in Excel so if there is manipulation needed, we can do that. We have clients where we do the whole budget for their review, and we have clients where we just assist. It just depends on the skills and the time of the client's internal people. If dashboards need to be set up in NetSuite or another system, we can do that as well.
What shared documentation do you provide/create to define SOPs for how accounting functions will be handled?
Our staff members are CPAs, Controllers and CFOs, with experience in all industries. We have materials created and a very thorough understanding of best practices when it comes to SOPs.
What experience do you have with foreign currency?
We have people on our team at ProNexus that have experience with foreign currency. Also, NetSuite does have advanced currency capabilities built in.
Can you present financial statements to boards?
Yes, we can present financial statements to boards or finance committees, along with analyses if that is desired.
Will we have set team members on our account?
Yes, you will work with the same team members. In fact, we use a team-based approach that typically includes a staff level person, a manager, a controller/CFO, and a partner (just for review). That way there is continuity and back up. We find this approach to be very successful as a differentiator.